11 Best CRM for Construction Businesses to Manage Clients and Projects

Earlier in the construction business, word-of-mouth used to be the king. But in 2025, data and tech are building the future. But in reality, many companies are still struggling with finding new clients and keeping them around. A recent survey indicates that 50% of companies lose new sales due to poor CRM data quality.

Are you also among those tired of chasing leads that go cold? You are not alone. The right software can make things a lot easier. This is where CRM comes in.

Whether you are a general contractor, builder, or project manager, choosing the right Construction CRM Software will make a big difference in your business. But with so many options, how do you know which one is actually built for your business?

To save time, we have narrowed down to the best CRM for construction companies in 2025.

Best Construction CRMs features In 2025 That Truly Matters

If you are a contractor, builder, or project manager looking for construction CRM software, you can’t afford to skip these features. Don’t get confused with those sugar-coated words companies claim. Stay focused on the key features you want for your construction business.

• Leads and project pipeline
• Estimate and bid management
• Jobsite document storage
• Mobile access for field teams
• Client and Subcontractor management
• Centralized contact management
• Email and Communication tracking
• Task scheduling and follow-up reminders
• Custom reporting and analytics
• Project and job status management

Simple Steps to Find the Right Construction CRM Software

Before diving into the top 7 Construction CRM Software, it’s super important to know what to look for before you buy. Many CRMs may look great on paper, but not everyone is built for how your team works on a real job site.

So, before decision-making, here are a few simple things to remember when choosing construction CRM software that will help you grow.

Step 1: Start with what you need

Step 2: Look for construction-specific CRM features

Step 3: Make sure the CRM you select is easy to use

Step 4: Check mobile accessibility

Step 5: See if it tracks your sales pipeline

Step 6: Read users’ reviews and ratings

Step 7: Ask about support and onboarding help

Step 8: Test the demo before you decide

11 Best CRM for Small Construction Business for 2025

Finally, it’s time to select the right CRM software. Now that you know what to look for and what steps to take before making a decision. So you are not just randomly selecting software, you are choosing with clarity a perfect fit for your company. Get to know the seven best CRM software to make your life easier. Let’s jump right in:

CRM Platform	G2 Rating	Free Trials
CRMOne	4.8	21 days
Pipedrive	4.3/td>	14 days
Salesforce	4.4	14 days
Hubspot	4.4	14 days
Zoho Corporation	4.1	15 days
Engagebay	4.6	Demo available
Buildertrend	4.5	Demo available
Job Nimbus	4.6	14 days
JMonday CRM	4.6
Procore	4.5
Capsule crm	4.7	14 days

1. CRMOne

Founded in 2022, CRMOne has earned its place among the Best CRM for construction companies. Trusted by over 4,000+ businesses that are growing every day. It was designed for large to medium-sized businesses that want to grow faster, smarter, and more organized. With its powerful features, CRMOne has become the trusted backbone of modern construction companies. And the best part is that CRMOne works the way you actually do, on site, in office and everywhere in between.

It is one of the best crm software for small business. Want to see it in action? Try the 21-day free trial and book a personalized demo today.

CRMOne Key Features:

• Leads and pipeline management: We bring all your leads in one place. Capture from websites, ads, or social spaces. Qualify them using your own custom rules and track every lead through your sales pipeline. No more scattered spreadsheets!
• Track projects: View job progress without chasing your team members. Assign tasks, set deadlines, and monitor what’s happening on-site. Stay on top of jobs from start to finish.
• Quotes and proposal management: Send out clean and professional estimates in minutes and know exactly when your clients view and approve your quotes. Deal closures can be sped up with these quotes and proposal management features without messy paperwork.
• Document storage and sharing: Store all site photos, blueprints, and permits in one place. Access them from the jobsite or office. No more digging through emails or lost files.
• Mobile access for field teams: You can see what’s going on with clients, check reports, add notes, and get emails from anywhere. CRMOne keeps your teams connected and informed so that your projects stay on track and clients stay updated.
• Customizable workflows: Adapt the system to match how to work. Create custom stages for leads, jobs, or inspections. Your CRM should fit your process, not the other way around.
• Real-time reporting and insights: Know what’s working and where you are losing leads. View live stats on revenue, job status, and team activity. Make faster, smarter decisions with zero guesswork.
• Email, SMS and WhatsApp integration: Talk to clients the way they like, email, text, or even in-app messages. Everything stays in one place, so you’re never scrolling through your phone or inbox to find what was said.
• Follow-up reminders and task automation: Set automatic reminders for follow-ups, calls, site meetings, material orders, or inspection dates, so your team never misses a beat. CRMOne takes care of the little details in the background, allowing you to focus on building strong relationships and running smooth jobs.

2. Pipedrive:

Pipedrive, one of the best crm for construction businesses, is known for simplifying the project and managing clients effectively since 2010. Over the years, it’s grown into one of the most user-friendly CRM platforms, earning trust across multiple industries, including construction. Pipedrive is well known for its pipeline management. It’s super easy to use and was not built solely for builders. Not just this, you get many other features, read below:

Pipedrive Key Features:

• Stay on top with automatic follow-up alerts and to-do lists with the activity reminder feature.
• Sync your email to track conversations without switching platforms.
• With secure cloud storage, you can now easily store project documents, contracts, and client data online.
• Access contacts, deals, and updates using the mobile app, directly from the job site.
• Assign tasks, share notes, and collaborate with the team smoothly across departments.
• Easily capture, assign, and manage leads efficiently from enquiry to close.

Read more related topic: Pipedrive Alternatives and Pipedrive Vs Salesforce

3. Salesforce

Salesforce, one of the most recognized names in the CRM world, was founded in 1999. A powerful cloud-based CRM platform popular among construction companies. Helps manage clients, projects, and communication on one platform. With its customizable workflow, real-time updates, and strong mobile capabilities, Salesforce helps teams stay organized. Hence, it is often considered one of the best CRM for construction companies.

Salesforce Key Features:

• Automatically route leads to the appropriate sales or business development team member.
• Maintain detailed information for individual contacts within client organizations.
• Access and update your CRM data from job sites, client meetings, or anywhere with the mobile app.
• Integrate with quoting or estimation software or build custom quoting workflows within Salesforce.
• Engage potential and existing client relationships with targeted email campaigns.

4. HubSpot:

Hubspot was founded in 2006, known for its user-friendly design and powerful marketing tools. What makes it popular in the construction companies is how effortlessly it brings together sales, marketing,and project management in a single platform. Its flexibility means you can start small and scale as your projects grow, without needing a dozen different tools.

Hubspot Key Features:

• Easily connects with tools like Gmail, Outlook, and Project management software.
• Visualize and manage your Sales pipeline with simple drag-and-drop functionality.
• With the Task management feature, you can easily create, assign, track, and prioritize tasks to keep your construction project moving without delays.
• Let clients book meetings based on your availability with built-in calendar syncing.
• Store blueprints, contracts, and permits in one place for quick access and better collaboration.

5. Zoho

All-in-one CRM for construction professionals, introducing Zoho Corporation. Ideal for construction companies handling multiple leads. Due to cost effectiveness, it’s a perfect option for small and medium-sized construction businesses. Zoho was designed to simplify complex client management tasks. Not only this, but it also helps streamline communication between sales and project management. It’s a cloud-based CRM software accessible from the field or the office.

Zoho Corporation Key Features:

•  Integrate with Zoho CRM’s quoting module or connect with dedicated construction estimating software.
• With the Document management feature, you can easily store and share project-related documents like blueprints, contracts and permits.
• It offers mobile apps for iOS and Android, enabling the team to manage customer management and project information on the go.

Read more related topic: Zoho CRM Alternatives

6. EngageBay:

All-in-one Crm software, Engagebay, was designed for small businesses and startups. It’s simple, affordable, and helps you manage everything to turn them into happy customers. Additionally, you can automate your entire marketing process without jumping between tools. It’s not the end, know more about EngageBay’s features.

EngageBay Key Features:

• Maintain a centralized database of clients, contractors, and suppliers for easy access and communication.
• Schedule and manage tasks, calls, and appointments related to sales and pre-construction activities.
• With the sales process feature, track the progression of a potential project from initial contact to contract signing using the deal pipeline.
• EngageBay helps construction businesses manage marketing, sales, and support, all on the same page.

7. Buildertrend:

Since 2006, the “builder trend” has been the go-to construction crm software. It is popular among home builders, remodelers, and specialty contractors. It was designed to help them run their jobs more smoothly and efficiently. Additionally, by integrating with the broader Buildertrend platform, it manages from sales to financials in a single system.

It is well-known in the industry for bringing clarity, communication tools, and serious time-saving to daily workflow. If you are ready to ditch the chaos and keep your project on track, Buildertrends has your back.

Buildertrend Key Features:

• Estimate and control costs effortlessly with smart budgeting tools.
• Handle invoices, payments, and cost tracking smoothly through finance management features.
• Capture and convert new opportunities faster with a built-in lead management system.
• Make better decisions on-site using real-time work-in-progress reports.
• Simplified project planning to keep construction timelines organized and on track.

8. Nimbus:

Since 2013, Job nimbus has been built specifically with roofing and construction contractors in mind. It is a CRM and project management tool rolled into one, designed to make life easier for contractors. Job Nimbus was designed to simplify day-to-day operations with tools for project tracking, job costing, scheduling, and bid management.

Nimbus Key Features:

• Manage budget effectively by tracking expenses and comparing them against estimates to maintain profitability.
• Simplify the bidding process with features that allow for easy creation and management of bids, improving win rates.
• Monitor project progress with tools that assign tasks, set milestones, and track deadlines, ensuring projects stay on schedule.

9. Monday CRM

Monday CRM was founded in 2012. It was originally designed to help businesses manage their workflows more visually and efficiently. While it wasn’t built solely for construction, its highly customizable setup makes it a great fit for the industry. A customizable platform that adapts to the unique workflows of construction companies. It facilitates lead management, project tracking, and team collaboration, enhancing overall efficiency.

Monday CRM Key Features:

• With time and resource tracking, you can easily monitor who’s working on what and manage projects effectively.
• Save time with automated task reminders, status changes, and email follow-ups.
• Keep everyone aligned with real-time updates, mentions, and file sharing.
• Build sales and project pipelines that match your construction workflow, from initial enquiry to project completion.

Read more related topic: Monday Alternative

10. Procore

Construction management platform Procore is designed for contractors, builders, and teams of all sizes. It combines CRM features with project management, financial tracking, and quality control tools, making it an ideal CRM for construction. Procore is all about boosting collaboration, reducing delays, and keeping everything, from budgets to blueprints, in one place.

Procore Key Features:

• With its financial management feature, you can easily monitor budgets, expenses, and financial forecasts to ensure the project remains financially visible.
• Oversee all aspects of construction projects, from scheduling to execution, within a centralized platform.
• Implement quality control measures and safety protocols to maintain high standards throughout the construction process.

11. Capsule CRM

Capsule CRM is a tool that helps you stay organized and keep things simple. It was launched in 2009 and was initially designed for all types of small businesses. But now, many construction companies use it to manage contacts, track sales, and set up automatic tasks, without needing to be super tech-savvy. The best part? It’s easy to use, has a clean layout, and helps busy teams save time and stay on top on their work.

Capsule CRM Key Features:

• Automate repetitive tasks such as follow-ups and data entry, freeing up time for more strategic activities.
• With its sales tracking feature, you can easily monitor sales opportunities and pipeline stages to improve conversion rates and revenue forecasting.
• Organize detailed records about clients, suppliers, and subcontractors, facilitating better relationship management with the contact management feature.

Conclusion

Now that you know all the top CRM for construction, it’s time to decide which is best for you. Each of these 7 CRM will bring something valuable to the table. The key is choosing the one that fits your workflow, crew, and goals.

Choose CRMOne that truly understands construction. If you’re looking for a solution made just for construction teams, simple to use, and built to scale with your growth, It might be the perfect software for you. Don’t trust us, try it by yourself with its 21-day free trial.

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